Project SciFi Guidelines

SciFi Film festival is inviting filmmakers around the world to make a short film in 30 days, for further information see Project SciFi guidelines

1.    Project SciFi – Overview

The SciFi Film Festival welcomes you to Project SciFi, a 30 days short film competition, open to all ages, cultures, abilities and skill levels from around the world.

To participate in the Project SciFi competition see Official Rules

2.    Important Dates:

  • 7 August 2015 – known as ‘Kickoff’ – Friday at 7.00 pm (19:00) local time of the Producer
  • 6 September 2015 – known as ‘Deadline’ – Sunday at 12.00 Midnight (24:00) local time of the Producer
  • 19 October 2015 – Notify Producers whose Entries have been selected for the Short List.
  • 19 October 2015 – Notify Short List Producers whose Entry has or has not been selected as a Finalists.
  • 31 October 2015 – SciFi Film Festival Awards ceremony, from 5.30 pm EST (Aust)

3.    Eligibility
Project SciFi is open to all filmmakers, machinima and animators from around the world.

Filmmakers are responsible for putting together a team, cast and crew (producers, directors, cinematographers, writers, etc..), as well as securing equipment, locations, permits and costumes. Each team must be represented by a Producer.

We accept films in any language…however, films not made in English require English subtitles

Films will only be eligible if they are produced in adherence to and must comply with the Guidelines and the Official Rules.

4,    Preparation
The only work to begin prior to the Competition is:

  • Organising Crew
  • Organising Cast
  • Securing Equipment
  • Scouting/Securing Locations
  • Read through all documentation available below

5.    Producer
Our definition – the Producer is the person who registers any individual or group of filmmakers to participate in the Project SciFi competition and who agrees to become the representative of that person/group/team.

The Producer is the only point of contact with the organisers of Project SciFi and acts on behalf of the participating person/group/team. The Producer is solely responsible for making payments, registrations and all contractual obligations. For Producer’s Agreement, refer to – Documentation

6.    Entry fees
We only accept payment of fees through PayPal.

Project SciFi Entry Fees (Short film not exceeding 8 minutes duration including credits)

  • Machinima – AU$00.00 NIL (Machinima entries are sponsored by University of Western Australia – UWA, therefore the fee is waived).
  • Regular Submissions 19 Years and over – AUD$50.00
  • Students Filmmakers, Unemployed – AUD$30.00
  • Secondary school/Sixteen (16) to Eighteen (18) years – AUD$20.00

Junior Film Competition Entry Fees (Short film not exceeding 4 minutes duration including credits) Junior filmmakers entering the competition must have their parent/guardian fill out the registration form.

  • Fifteen (15) years and under – AUD$15.00

Note: Student Filmmakers, Secondary School and Junior Applicants must supply the following:

  1. Student ID
  2. Name of school
  3. Name of your Course
  4. Lecture or Teacher
  5. Email of lecturer or teacher

REFUND POLICY – No refunds will be offered for any reason.

7.    Classification
Films made for Project SciFi may be seen by children under the age of fifteen (15) years of age. Therefore, the Project SciFi only accepts films that are classified as having a G or PG rating.

General (G) – The G classification is suitable for everyone. G rated content may contain classifiable elements such as language and themes that are very mild in impact.

Parental Guidance (PG) – The impact of PG (Parental Guidance) classified films and computer games should be no higher than mild, but they may contain content that children find confusing or upsetting and may require the guidance of parents and guardians. They may, for example, contain classifiable elements such as language and themes that are mild in impact. It is not recommended for viewing or playing by persons under 15 without guidance from parents or guardians.

It is the Producer’s responsibility to ensure that the film made for Project SciFi complies with a G or PG rating. For more details, please visit

For further information about classifications please contact or Skype: scififilmfestival

8.    Slates
Pre-film required Slates: Before the finished Entry begins, the film must have…

  • 2 seconds of black
  • A title card with: team name, title, subject, genre, city, duration and date
  • A title with: ‘This film was made for Project SciFi’
  • 2 seconds of black
  • Then the film begins

9.    Format
Entries must use the following format criteria:

  • Film Format to be 16 x 9 aspect ratio Resolution & Compression 1080p – 1920 wide x 1080 high
  • File Format – H264
  • Camera Settings – PAL 24 or 25 Frames per second
  • Audio – 48kHz (or 44kHz), 16-bit, stereo files.

9.    Registration – Producers need to:
Be familiar with and agree to abide by the Guidelines and Official Rules and other relevant information on our website (

Complete and submit our online Entry Form with payment

Complete and submit or upload all required documentation for the Competition

When registering, filmmakers nominate two (2) different numbers containing subjects that they would like to make their film about. The numbered subjects are:

  1. Adventure Science Fiction – covers tense and rousing stories involving aliens, robots, the future and/or other science fiction elements.
  2. Alien Invasion – in which extraterrestrials invade Earth either to exterminate and supplant human life, enslave it under a colonial system, harvest humans for food, steal the planet’s resources, or destroy the planet altogether.
  3. Sci-Romance – Love between Aliens, Robots and more! (Can be Happy, Sad, Tragedy)
  4. Save the Environment – A theme focuses on saving the dying planet and/or ecosystem
  5. Alternative Reality – The story that takes place is in an altered or changed reality, but usually recognisable.
  6. Apocalyptic / Post-Apocalyptic SciFi – Stories about the extinction or near extinction of humankind either by forces of nature or by our own means. Post- focuses on telling the tale of the survivors of an apocalypse.
  7. Robots / AI – Fiction in which the science of Artificial Intelligence and robotics is a central theme, typically relating to Robot stories.)
  8. Cyberpunk – Science fiction depicting the downside to technology and a bleak world, typically containing a dark atmosphere.
  9. Time Travel – A person or group of people travel either into the past or future.
  10. First Contact / Alien – This imagines the various scenarios in which humanity makes contact with other civilisations.(does not include invasion)

11.    Signature Element

At the beginning of the competition, 7 pm (19:00) Producer’s local time in their city or town, each Producer will be randomly assigned one (1) subject from their choice of two (2), which they need to make their film about.

Films may/can be made in any genre.

12.    Production Documentation
As with any film production, whether for a competition or in a professional role, production documentation is a ‘must’. For further information about production documentation… CLICK HERE

All production documentation is to be completed and submitted with your film, to a Dropbox folder provided by the organisers, by the Deadline of 6 September 2015 Sunday at 12.00 Midnight (24:00), Producer’s local time.

13.    Music
Given the costly and time-consuming nature of clearing commercial music for private use, We recommend Producers use original and/or library, non-commercial, royalty free music in their Films, providing in all cases that any music has been cleared for use in this way by the Music Release Form. Participating groups are encouraged to work with a local composer and/or musicians to write and record music for the films. As with music, pre-recorded sound effects are allowed, though a Producer requires the rights to use them.

14.    Kickoff
On Friday, 7 August 2015 at 7.00 pm (19:00) Producer’s local time – the organisers will email the Producer one (1) element and one (1) of their nominated subjects.

15. Deadline
To submit your entry, films and all completed documentation are required to be uploaded by Sunday, 6 September 2015 at 12.00 Midnight (24.00) Producer’s local time.

The SciFi Film Festival only accepts entries uploaded to a Dropbox folder provided by the organisers.

Note: The SciFi Film Festival does not accept films submitted on a USB/DVD/Hard drive or other internet platforms such as Youtube or Vimeo, etc..

16.    The Judging criteria:

  • Artistic Merit (e.g. Story, Creativity, Entertainment value) – 50%
  • Technical Merit – 40%
  • Adherence to chosen Subject – 10%

17.    Screening of Films
SciFi Film Festival will select films from the Short List to be screened at our festival. The Finalists, however, will only be screened at the Awards ceremony.

18.    SciFi Film Festival Awards
The Awards Ceremony will screen and finalists and reveal those judged the best in their categories, with cash and prizes awarded.

The organisers reserves the right to reveal the Finalists and winning films in their categories in any way it chooses and on any/all media/internet platforms now known or later developed.

Date: Saturday, 31 October 2015
Venue: Riverside Theatres
Address: Corner Church and Market Streets, Parramatta NSW 2150
Time: 5.30 pm (17.30) EST (Aust)

Tickets available soon

19.    Awards and Prizes
SciFi Film Festival is awarding cash and other prizes for the Project SciFi Competition.
All awards and cash prizes will be listed on this website in… Awards and Prizes

20.    Further screenings
Our aim is to create opportunities that increase exposure of our filmmakers and their films by promoting a selection of short films to our network of producers and distributors. Watch this space!

21.    How to get started
Familiarise yourself with the Guidelines and other relevant information and comply with the Official Rules found on our website (

Register your team using the online Registration Form… CLICK HERE

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